Robots How to remove blank rows in Microsoft Excel to tidy up your spreadsheet

Robots How to remove blank rows in Microsoft Excel to tidy up your spreadsheet

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  • You can remove blank rows in Excel by first doing a “Find & Select” of blank rows in the document. You can then delete them all at once using the “Delete” button on the Home tab.
  • Double check that you’re only deleting the rows that you want, as selecting and deleting individual cells will move the data below it up, potentially disrupting the workflow of your Excel sheet.
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Though having blank rows in an Excel worksheet isn’t necessarily a bad thing, sometimes they’re unnecessary, as they can make a document take up much more space than intended. 

Removing blank spaces and rows in Excel is easy and can be done by using “Find & Select” for all of the blank spaces.

Here’s how to do it on a Mac or PC

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Robots How to remove blank rows in Excel

1. Click the Home tab in the top menu bar in Excel, and click “Find & Select” on the right side.

2. Select “Go to Special.”

Robots How to remove blank rows in Excel

Click “Go To Special…”
Kelly Laffey/Business Insider


3. A pop-up box will appear. Select “Blanks,” and then hit “OK.”

Robots How to remove blank rows in Excel

Check “Blanks” in the list.
Kelly Laffey/Business Insider


4. Excel will then highlight all of the blank cells. Before you delete the blank cells, ensure that only the cells that you want to remove are highlighted. If you just want to remove rows and not individual blank cells, you can always select a cell with “control + click” on a PC, or  “command + click” on a Mac, to deselect it. Note that when you delete cells, the data below it will be moved up.

5. Once all the blank rows are highlighted, go to the Home tab and find the “Delete” button on the right-hand side. Select “Delete Sheet Rows.” This will remove the blank rows.

Robots How to remove blank rows in Excel

The last step is to select “Delete Sheet Rows.”
Kelly Laffey/Business Insider


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